Event Logistics Coordinator
Posted by Generic Events on 03/28/2023
Industry Sector: Fitness
Job Categories: Events
Company Type: Events
City: Los Angeles
Country: United States
Required Experience: 1 - 3 years
Job Type: Full Time
Required to Relocate: Yes
Required to Travel:
Employee May Telecommute: No
Job Seeker Must Live Within: 10 miles
Job Description & Requirements
POSITION & QUALIFICATION OVERVIEW
This position is designed to support our Event Producer and team of Race Directors for various sporting events throughout Southern California. We are seeking someone that is a clear communicator, extremely organized and an excellent multitasker. This job requires manual labor and desk work. Furthermore, a person that has a passion for sporting events and a desire to have a career in this industry is preferred.
A minimum of two years experience in event planning or logistical organization/coordination experience required.
Please do not apply if your career ambition is in the entertainment or music industry unless you are seeking a career change.
Attend specific key meetings with Executive Producer (EP)
Work under the direction of Executive Producer and assist with:
Submitting and following up with specific event permits
Scheduling sales & planning meetings with sponsors, vendors and key partners
Securing third party vendors (in conjunction with Race Director)
Secure and schedule staff, manage communications before and after event, submit payroll for staff
Managing EPs calendar and influx of emails
Support Operations Team
Manage warehouse by organizing equipment and keeping inventory up to date
Event Weekend Prep, Set Up and Delivery of Event
Assist Marketing Team
Ensure marketing team meets calendar deadlines in regards to production
4 year college degree preferred
2 years or more of event planning or logistical organization experience required
Must be comfortable with desk work and manual labor
Software Skills (familiarity and/or willingness to learn)
Google Suite Inventory
Dropbox / Box.com / Etc.
Adobe Suite (Photoshop / Illustrator)
Site Planning Software (Vectorworks, Sketch Up, CAD)
Must be available to work most if not all of the following weekends:
June 11: LA Pride Festival
June 24 - 25: Santa Monica Pier 360
August 27: XTERRA Laguna Beach Triathlon
Sep. 30 - Oct. 1: Malibu Triathlon
October 28: Los Muertos 5k
Nov. 24 / Thanksgiving Morning: Turkey Trot LA
About Generic Events
Generic Events has been in the event production business for over 20 years. We produce the Malibu Triathlon, XTERRA Laguna Beach Triathlon and several other running events. We also produce lifestyle events that include Santa Monica Pier 360 Beach Festival and Yoga on the Santa Monica Pier.
Generic Events supports active lifestyles in and outside the company. We work with intention and provide an environment that supports life balance.
We offer paid vacation, 401k and matching along with health insurance benefits. Work is required onsite during event weekends. We offer a hybrid of in person office and at home work hours.